Careers

As an Administrative & Technical Writing Coordinator, you will coordinate everyday office needs, assist with scheduling and correspondence, and maintain organized records. You will also develop reliable Word templates and edit engineer-prepared documents before issue, ensuring clear writing, correctly applied styles, and consistent formatting and presentation. You will support our Procurement Manager with coordination and follow-up. Advanced Microsoft Word skills, strong editing ability, and exceptional attention to detail are essential..

The ideal candidate would have the following:

• Experience in office administration or administrative coordination, with strong organizational skills and a practical, service-oriented approach; experience in an engineering or professional services office is an asset.
• Ability to manage scheduling, correspondence, records, and competing office priorities with dependable follow-through and discretion when handling confidential information.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and PowerPoint, and confidence working with PDFs and shared electronic files.
• Demonstrated advanced Microsoft Word proficiency, including building and maintaining templates, defining and applying paragraph and character styles, linking multilevel numbering to heading styles, and troubleshooting complex document formatting.
• Strong editing and proofreading skills, with exceptional attention to detail and the ability to identify subtle inconsistencies in wording, punctuation, formatting, numbering, and layout while meeting document issue deadlines.
• Post-secondary training in office administration, communications, technical writing, or a related field is an asset; equivalent practical experience is also valued.
• Clear communication, a collaborative approach, and dependable follow-through; procurement or supplier coordination experience is an asset.

We thank all of those who are interested in applying to send a cover letter (required), writing sample (see below) and resume to careers@xentric.ca, kindly reference the job number in the subject line.

Submission of a writing sample is not mandatory but is strongly encouraged. A suitable example includes a recent technical memorandum, report, or essay completed as part of academic coursework or professional duties.

Please note, only short-listed candidates will be contacted for further information and / or interview.